About the Role
MAIN DUTIES AND RESPONSIBILITIES
1. Policy Development & Implementation: Develop and implement policies and procedures in coordination with relevant stakeholders to ensure effective procurement and contract management. Stay up to date with industry regulations and best practices, and update policies as needed.
2. Compliance & Integrity:
Handle contract activities, ensuring full compliance with established policies and procedures, and conduct regular audits to ensure contract and procurement procedures align with company policies.
Support departments in identifying their procurement needs during the budget approval process and finalise them according to the approved budget.
Analyse past procurement trends to identify areas of improvement and optimise the procurement strategy.
3. Tender Preparation & Management:
Prepare and issue tender invitation packages in collaboration with end users, acting as the focal point for clarifications and external communication with bidders.
Monitor and manage the tender process, ensuring adherence to timelines and accurate documentation.
4. Contractor/Supplier Management:
Be able to deal with the tendering process, including contractor/supplier selection, contract management, negotiations, and supplier/contractor performance management.
Establish evaluation criteria for selecting suppliers and contractors to ensure quality and cost-effectiveness.
Provide timely and accurate responses to external bidders while ensuring compliance with established policies and procedures.
Promote transparent communication practices to maintain ethical standards.
5. Contractor Records Maintenance:
Maintain comprehensive contractor records, including performance metrics, contract documentation, bank guarantees, performance bonds, and insurance policies.
Develop and maintain an efficient filing system to ensure easy retrieval of contract-related information.
Prepare and maintain accurate monthly records of all updated contracts using MS Excel. Generate periodic reports for management, highlighting key contract statuses, trends, and potential risks.
6. Risk Management:
Identify potential risks in the contracting process and recommend mitigation strategies.
Collaborate with the legal team to review contracts and ensure they meet organisational risk management policies.
Regularly review and refine procurement processes to enhance efficiency and cost savings.
Lead or participate in cross-functional projects to improve the overall procurement strategy.
Manage and resolve disputes arising from contractual agreements with contractors or suppliers.
Develop and implement procedures for dispute resolution to minimise the impact on business operations.
7. Training & Guidance:
Train staff on contract management practices and ensure adherence to policies.
Provide guidance to other departments on proper procurement and contract handling procedures.
Conduct market research to identify emerging trends and assess the impact on current and future contracts.
Leverage market intelligence to inform negotiation strategies and identify potential cost savings.
8. Stakeholder Collaboration:
Work closely with internal stakeholders to understand their needs and ensure contract terms align with their objectives.
Develop strong relationships with external stakeholders to facilitate smoother negotiations and contract execution.
Explore and implement contract management software to streamline tracking, reporting, and compliance.
Education –
• Bachelor’s degree in business administration/supply chain / Procurement or related field is required.
• Master’s degree in business management / MBA or related field is preferred.
WORK EXPERIENCES:
A minimum of 5 to 7 Years of work experience, preferably in the required discipline.
PROFESSIONAL TRAININGS / CERTIFICATIONS:
A certification in a relevant discipline from an accredited institution is preferred. (e.g. Royal Institution of Chartered Surveyors).
SKILLS:
• Proficient in Microsoft Office
• Proficient in English; Arabic is preferred.
• Analytical and problem-solving skills.
• Planning and organising skills.
• Communication and interpersonal skills
• Teamwork and collaboration skills
• Knowledge of contracting laws and regulations in Qatar
1. Policy Development & Implementation: Develop and implement policies and procedures in coordination with relevant stakeholders to ensure effective procurement and contract management. Stay up to date with industry regulations and best practices, and update policies as needed.
2. Compliance & Integrity:
Handle contract activities, ensuring full compliance with established policies and procedures, and conduct regular audits to ensure contract and procurement procedures align with company policies.
Support departments in identifying their procurement needs during the budget approval process and finalise them according to the approved budget.
Analyse past procurement trends to identify areas of improvement and optimise the procurement strategy.
3. Tender Preparation & Management:
Prepare and issue tender invitation packages in collaboration with end users, acting as the focal point for clarifications and external communication with bidders.
Monitor and manage the tender process, ensuring adherence to timelines and accurate documentation.
4. Contractor/Supplier Management:
Be able to deal with the tendering process, including contractor/supplier selection, contract management, negotiations, and supplier/contractor performance management.
Establish evaluation criteria for selecting suppliers and contractors to ensure quality and cost-effectiveness.
Provide timely and accurate responses to external bidders while ensuring compliance with established policies and procedures.
Promote transparent communication practices to maintain ethical standards.
5. Contractor Records Maintenance:
Maintain comprehensive contractor records, including performance metrics, contract documentation, bank guarantees, performance bonds, and insurance policies.
Develop and maintain an efficient filing system to ensure easy retrieval of contract-related information.
Prepare and maintain accurate monthly records of all updated contracts using MS Excel. Generate periodic reports for management, highlighting key contract statuses, trends, and potential risks.
6. Risk Management:
Identify potential risks in the contracting process and recommend mitigation strategies.
Collaborate with the legal team to review contracts and ensure they meet organisational risk management policies.
Regularly review and refine procurement processes to enhance efficiency and cost savings.
Lead or participate in cross-functional projects to improve the overall procurement strategy.
Manage and resolve disputes arising from contractual agreements with contractors or suppliers.
Develop and implement procedures for dispute resolution to minimise the impact on business operations.
7. Training & Guidance:
Train staff on contract management practices and ensure adherence to policies.
Provide guidance to other departments on proper procurement and contract handling procedures.
Conduct market research to identify emerging trends and assess the impact on current and future contracts.
Leverage market intelligence to inform negotiation strategies and identify potential cost savings.
8. Stakeholder Collaboration:
Work closely with internal stakeholders to understand their needs and ensure contract terms align with their objectives.
Develop strong relationships with external stakeholders to facilitate smoother negotiations and contract execution.
Explore and implement contract management software to streamline tracking, reporting, and compliance.
Education –
• Bachelor’s degree in business administration/supply chain / Procurement or related field is required.
• Master’s degree in business management / MBA or related field is preferred.
WORK EXPERIENCES:
A minimum of 5 to 7 Years of work experience, preferably in the required discipline.
PROFESSIONAL TRAININGS / CERTIFICATIONS:
A certification in a relevant discipline from an accredited institution is preferred. (e.g. Royal Institution of Chartered Surveyors).
SKILLS:
• Proficient in Microsoft Office
• Proficient in English; Arabic is preferred.
• Analytical and problem-solving skills.
• Planning and organising skills.
• Communication and interpersonal skills
• Teamwork and collaboration skills
• Knowledge of contracting laws and regulations in Qatar
Requirements
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Experience Required: 7
Submit Your Application
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